Home   »   Events   »   Past SSP Events

Web-Based Manuscript Management: A How-To Guide to Planning, Implementing, and Encouraging Staff Acceptance

Thursday, April 29, 2004 1:00 p.m. Eastern, 5:00 p.m. Greenwich Mean time

Transitioning to a Web-based manuscript submission, review, and management system is no simple matter. First, there is the comparative analysis to be sure you’re selecting the right tool. Next, comes the configuration phase to be sure the new system will accommodate your workflow. Testing, tweaking, and a bit of hair-tearing later, your system is in place.

But, what about all the other details that are harder to anticipate and plan for, like setting goals for what the new system needs to accomplish, training staff, transferring data, or working with the IT department?  The Society for Scholarly Publishing (SSP) invites you to learn about the experiences of two publishing professionals who have experience with planning, launching, and supporting Web-based journal management systems.

Join us for ‘Web-Based Manuscript Management: A How-To Guide to Planning, Implementing, and Encouraging Staff Acceptance.’ The speakers will describe some of the critical early- and mid-phase planning stages that can save you time, money, and frustration. All you need to participate is a telephone and a computer with Internet access, and one registration fee pays for any number of your colleagues at one location.

Topics to be covered:


  • Goal-setting: What you need to accomplish and which tool best meets those goals
  • Asking the right questions during the evaluation and selection process
  • Planning with all the players: which staff members to involve, areas of responsibility, etc.
  • Preparing staff to use the new system
  • Preparing authors, editors and reviewers to use the system


  • Coordinatinig work within or across editorial offices
  • Preparing for data conversion
  • Managing reports
  • Creating or obtaining supplemental tools and techniques to track information
  • · Announcing/marketing the system


  • Tweaking the system
  • Transitioning to new editors
  • Assessing impact of the new system (submission rate, time to acceptance, production workflow, etc.)
  • Planning for the next ireration, upgrade, or system

Who should participate:

  • Association executive directors who are evaluating Web-based journal management systems
  • Everyone in the editorial department, from managers to assistants.


  • Lori Barber, ScholarOne, Inc.


  • Tom Domine, Scientific Publishing, Production Manager, American Heart Association
  • Maria Eisemann, Managing Editor, American Journal of Pathology
  • Ian Potter, ScholarOne, Inc. (presenting publisher case studies)